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Oklahoma Land Resource Center

Oklahoma parcel research worksheet

Start with one tract and the job it needs to do. Track the records you have, who confirmed each finding, what still needs an answer and what the improvements could cost.

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Tract and intended use

Tract nameOklahoma countyAssessor parcel ID(s)Address or nearest intersectionReported acres and sourceIntended useLegal description or referenceDecision to make and deadline

Legal and physical access

How do you reach the tract? Check recorded access rights, driveway permission, road maintenance and whether the entrance works for your intended use.

Possible contacts: County clerk, title professional, surveyor or responsible road authority.

Research statusContact or confirming officeDate checkedRecord, quote, map or document referenceFinding and supporting detailsNext action and person responsibleEstimated one-time cost ($)

Boundary, easements and title

Compare the legal description, survey, fences and improvements. Ask about easements, leases, mineral reservations and other recorded exceptions.

Possible contacts: Surveyor, title professional or attorney.

Research statusContact or confirming officeDate checkedRecord, quote, map or document referenceFinding and supporting detailsNext action and person responsibleEstimated one-time cost ($)

Water supply and rights

Identify the provider, well or other source. Ask about capacity, meter availability, connection costs and any water rights relevant to the proposed use.

Possible contacts: Water district, well professional or Oklahoma Water Resources Board.

Research statusContact or confirming officeDate checkedRecord, quote, map or document referenceFinding and supporting detailsNext action and person responsibleEstimated one-time cost ($)

Utilities and wastewater

Ask each provider about service location, capacity, line extensions, lead times and written quotes. Check sewer availability or site-specific septic feasibility.

Possible contacts: Utility providers, local permitting office or Oklahoma DEQ.

Research statusContact or confirming officeDate checkedRecord, quote, map or document referenceFinding and supporting detailsNext action and person responsibleEstimated one-time cost ($)

Floodplain and drainage

Check the applicable flood map and date. Ask about drainage across the site, stream crossings and local requirements for the proposed improvements.

Possible contacts: Local floodplain administrator or qualified engineer.

Research statusContact or confirming officeDate checkedRecord, quote, map or document referenceFinding and supporting detailsNext action and person responsibleEstimated one-time cost ($)

Permitted use and development

Describe the exact use: homesite, grazing, crops, recreation, commercial building or subdivision. Ask which approvals, setbacks, restrictions and access requirements apply.

Possible contacts: Planning office with jurisdiction, road authority and title professional.

Research statusContact or confirming officeDate checkedRecord, quote, map or document referenceFinding and supporting detailsNext action and person responsibleEstimated one-time cost ($)

Soils, production and site conditions

Compare slope, soils and past use with the intended job. Identify where soil sampling, a site evaluation or production records are needed.

Possible contacts: County Extension, NRCS, a qualified consultant or operator.

Research statusContact or confirming officeDate checkedRecord, quote, map or document referenceFinding and supporting detailsNext action and person responsibleEstimated one-time cost ($)

Leases, income and operating costs

Gather written lease terms, actual income, tax records, operating expenses and renewal dates. Mark seller estimates separately from supporting records.

Possible contacts: Owner, tenant, county assessor or tax professional.

Research statusContact or confirming officeDate checkedRecord, quote, map or document referenceFinding and supporting detailsNext action and person responsibleEstimated one-time cost ($)

Improvements and site-work costs

List the work needed, such as fencing, a driveway, drainage or utility extensions. Record the scope, quote date and exclusions. Enter each cost once across the worksheet.

Possible contacts: Contractor, engineer, utility provider or supplier.

Research statusContact or confirming officeDate checkedRecord, quote, map or document referenceFinding and supporting detailsNext action and person responsibleEstimated one-time cost ($)

Decision and follow-upWhat must be resolved before you proceed?

Research starting points

Survey standards · FEMA flood maps · USDA Web Soil Survey · OSU county Extension offices